Bushtakov S. V., РhD in
Engineering science Dzhur O. Y.
MANAGEMENT Innovation Aspects of electronic processing system in government agencies
The last decades are characterized by continuous development of IT industry in relation to the everyday lives of people, economic and entrepreneurial
business of economically active population and to the functioning
of a state. The
modernization of society and the introduction
of new technologies is an integral part of the IT sector.
Today, information technology is used both as a handheld, electronic resources, which can accept,
treat, store and transmit information in their own needs for
improvement or acceleration of the working hours and used for the benefit of the country and its citizens. So important
is the question of increasing the
efficiency of IT technologies
for both the public sector and for the entrepreneurial sector.
The data presented in table. 1 indicate
a lack of activity in the
business sector, a significant burden
in tax and fiscal legislation of
Table
1 - Global indicators of countries
and markets [1]
|
Indicator Name of country / group of countries |
Business entry density per 1000 people ages 15-64 2012 |
Time required to start a business days June 2014 |
Domestic credit provided by financial sector %
of GDP 20132 |
Tax revenue collected by central government % of GDP 2012 |
Mobile cellular subscriptions per 100 people 2013 |
Individuals using the Internet % of population 2013 |
|
Ukraine |
0.92 |
21 |
95.7 |
18.2 |
138 |
42 |
|
Middle income |
2.20 |
24 |
108.4 |
13.2 |
92 |
33 |
|
Low & middle income |
1.86 |
25 |
106.9 |
13.1 |
87 |
29 |
|
High income |
7.47 |
15 |
196.6 |
14.2 |
121 |
78 |
|
Euro area |
6.62 |
11 |
143.2 |
17.1 |
123 |
76 |
State Agency for Electronic Governance Ukraine is responsible for realization of state policy in record-keeping
electronic system of public agencies. The effectiveness of state management in modern conditions largely depends on solving problems of rapid development of electronic documents, monitor their implementation, from conservation
organizations as well as search and use. Electronic Document Management
System (EDS) - is the
organizational and technical system
for the process of creating, managing access and distribution of electronic documents in computer networks
and controls the flow
of documents into organization.
The main purpose of the EDS - automate the whole
work with electronic documents:
the introduction of a system of registration, allocation and distribution, editing, saving operative, searching and viewing,
playback, control of, access to them and
so on [2].
Today in government offices
implemented automation system
(SAD) and electronic document management
system (EDS). SAD focused on automating documentation
processes regarding the paper documents. The main functions of
SAD include: registration
incoming, outgoing and internal
documents, monitoring their implementation. EDS combine the functions of office automation and electronic
document management, ensure reception,
registration, processing, transmission, electronic
document certification and storage of electronic documents. That EDS covers all
processes of record keeping in government and has
its own means of recording and
storing documents, and automate their movement mechanism - a router
that called docflow.
According to official survey, 19% of the
public offices are already introduced EDS. At the
stage of implementation or
experimental operation EDS was 21% of public
bodies. However, if we analyze the basic functionality introduced in government EDS, it is obvious that these systems are used by users only 20-25%
of their capacity.
It was found that most
agencies that have introduced
or implemented EDS,
do not use the electronic signature.
In the absence of electronic documents in electronic form is void electronic document because it does not comply with the legislation on electronic documents,
in particular to the Law of Ukraine «On electronic
documents and electronic record-keeping» and therefore can not be transferred to permanent storage at public records. Thus, although the majority of documents in state bodies made in the traditional paper form, the
current status of implementation EDS in government bodies creates technology preconditions for further spread of electronic document
circulation in
Questions about the use of new technologies disturb
most of the developed world, as is
characteristic of democratic institutions of society and provides significant economy of public funds. The closest to this issue and further use of the electronic system reached countries such as
Today, a
similar system for creating and using
ID cards exist
in
For decision of these issues it is need to: 1)
increase the number of reception facilities (which will significantly reduce waiting
time); 2) circulate and make more accessible the information concerning the number of required
documents and their places of
acceptance; 3) to
provide costs for institution equipment by facilities of information read-out, engage the support of foreign
investors and introduce conversion
initiative among commercial enterprises; 4) reduce
the price for such cards equating them to European
prices.
If a database is secure
and operates in many countries, then if there is appropriate document
that can be used for own needs and which is
directly related to the general public
informative base, will enable the reduction of staff in public institutions by at least 24 % and
simplify the management, monitoring and prediction of possible threats to the
economy in real time, and most importantly improve
the living standards of citizens
by saving time and nerves.
These measures need new trained staff that prepare
and will maintain the equipment
in good condition, it is also necessary
to make effective means of communication for continuous operation
and create a system of distribution of information if necessary to provide their data to public
or state institutions. The process and time creation
of a new system entirely depends only on the
state.
Necessity of management innovation electronic
processing systems in public
institutions Ukraine stipulated
by changes in the business environment, including
globalization environment business, dynamics and variability
of the market, the highest quality
requirements, the benefits of Hi-Fi products (services),
which ultimately affect the competitiveness of Ukraine's economy as a whole and quality of life of its citizens.
List of
references:
1. World development
іndicators 2015. States and Markets [Електронний ресурс]. – Режим
доступу
: http://www.worldbank.org
2. Офіційний сайт Державного агентства з питань електронного
урядування України [Електронний ресурс]. – Режим доступу : http://dknii.gov.ua/content/postanovy-ta-rozporyadzhennya-uryadu
3. Виртуальное гражданство и электронные паспорта:
Эстония, далее везде [Електронний ресурс]. – Режим доступу : http://itc.ua/articles/virtualnoe-grazhdanstvo-i-elektronnyie-pasporta-estoniya-dalee-vezde